Electronic Document Management System UML diagrams – An electronic document management system (EDMS) can be represented using several UML (Unified Modeling Language) diagrams, including class diagrams, sequence diagrams, and activity diagrams. An electronic document management system (EDMS) typically includes several modules to manage the creation, review, distribution, and storage of electronic documents.
An electronic document management system (EDMS) can be represented using several UML (Unified Modeling Language) diagrams, including class diagrams, sequence diagrams, and activity diagrams.
This class diagram shows the main classes and relationships involved in an EDMS, including the
Document class, which represents an electronic document in the system; the
DocumentRepo class, which manages the storage and retrieval of documents; the
Group classes, which represent system users and user groups; and the
WorkflowStep classes, which represent the steps and actions involved in the document approval process.
There are many different ways to design an EDMS, and the specific UML diagrams that are used to represent an EDMS will depend on the requirements and design of the system. However, some common UML diagrams that may be used to design an EDMS include:
- Use case diagram: This diagram represents the high-level functionality of the EDMS and how it will be used by different actors (e.g., users, external systems). It shows the different actions that the EDMS can perform and the goals that those actions achieve.
- Class diagram: This diagram represents the classes (i.e., object types) that make up the EDMS and their relationships to one another. It shows the attributes and operations of each class and how the classes interact with each other.
- Sequence diagram: This diagram represents the interactions between objects in the EDMS over time. It shows the sequence of messages that are passed between objects and the order in which they are executed.
- State diagram: This diagram represents the different states that an object in the EDMS can be in and the events that cause the object to transition between states. It can be used to model the lifecycle of a document, for example.
- Activity diagram: This diagram represents the flow of activities in the EDMS and how they are related to one another. It can be used to model the process of creating, reviewing, and approving a document, for example.
- Deployment diagram: This diagram represents the physical components of the EDMS and how they are deployed on hardware. It shows the relationships between servers, databases, and other hardware components.
Modules of Electronic Document Management System:
Here are some example modules that might be included in an EDMS project:
- Document capture and import: This module allows users to import electronic documents into the system from various sources, such as scanned paper documents, email attachments, and electronic forms.
- Document storage and organization: This module provides a secure and organized way to store electronic documents, including the ability to create folders and subfolders for document classification.
- Document search and retrieval: This module allows users to search for and retrieve electronic documents based on various criteria, such as document type, date, author, and keywords.
- Document collaboration and review: This module allows multiple users to review and comment on documents, and tracks the changes made to a document during the review process.
- Document workflow and approval: This module automates the process of routing and approving documents, with the ability to set up rules and workflows for different types of documents.
- Document security and access control: This module provides secure access to documents, with the ability to set permissions and access controls based on user roles and responsibilities.
I hope this gives you an idea of the types of modules that might be included in an EDMS project. Let me know if you have any questions.