Electronic Document Management System Project analysis

Electronic Document Management System Project analysis – An electronic document management system (EDMS) is a computer system used to store, manage, and track electronic documents and electronic images of paper-based information captured through the use of a document scanner. An EDMS allows an organization to manage the creation, review, distribution, and storage of documents in a paperless environment.

An electronic document management system (EDMS) project analysis is a process of evaluating the feasibility, cost, and benefits of a proposed EDMS project. The analysis typically includes an assessment of the existing system, an analysis of the proposed system, and an analysis of user requirements. The analysis should also identify potential risks and develop an implementation plan. Additionally, an EDMS project analysis should include a review of the costs and benefits associated with the proposed system and a plan for training users on the system.

Here are some features that might be included in an EDMS project:

• Document capture and import: The system should be able to import electronic documents from various sources, such as scanned paper documents, email attachments, and electronic forms.
• Document storage and organization: The system should provide a secure and organized way to store electronic documents, including the ability to create folders and subfolders for document classification.
• Document search and retrieval: The system should provide a fast and efficient way to search for and retrieve electronic documents based on various criteria, such as document type, date, author, and keywords.
• Document collaboration and review: The system should allow multiple users to review and comment on documents, and track the changes made to a document during the review process.
• Document workflow and approval: The system should provide a way to automate the process of routing and approving documents, with the ability to set up rules and workflows for different types of documents.
• Document security and access control: The system should provide secure access to documents, with the ability to set permissions and access controls based on user roles and responsibilities.

I hope this gives you an idea of some of the features that might be included in an EDMS project. Let me know if you have any questions.

Electronic Document Management System Project analysis

1)   STUDY OF THE SYSTEM

The complete system can be divided into five halves on basis of access levels.

A)  Account Management

B)  Utilities

C)  Authoring

D) Editing

E)  Approving

F)  Deployment

The complete system can be divided into five halves on basis of access levels.

A)  Account Management

B)  Utilities

C)  Authoring

D) Editing

E)  Approving

F)  Deployment

Account management: 

Using this part of an application the administrator can view the list of users and their area of specialization. The administrator can create a new users, modify existing user. An administrator provides permission to the newly created user by placing the new user into set of roles such as a author, approver, editor or deploy.  This part of the application is only accessible to the administrator.

Utilities :

Utilities section of the application is used to shut down the site for the normal person to browse as well as to up the site back for its use.

Authoring:

An administrator or a person with the author privileges can access this part of the application. This part of the application includes creating new content in the form of stories which is normally done by the developers or content writers.

The newly created content may include no of notes which will guide the editor at the time of editing the content. The newly created content then can be posted to editor for editing.

Editor:

An editor receives the content posted by the author. An editor can view the content and later post the content to a new revision or to an existing revision. If a content is found unsuitable to the cause the content is returned back to the author.  This part of the application can be explored only by an administrator or the users who possess an editor privilege. The editor can withdraw the content from being hosted if found unfit for hosting.

Approver:

An approver is a person who will approve the contents to be hosted on the site. An approver can approve the content to the deploy section or Discontinue the content usage or return the content back to the editor for revision. The returned content should accompany with a message to the editor regarding the revision in the content. This part of the application can be accessed by the administrator of the person who possess an Approver privilege.

Deploy:

This area of the application includes the deployment part of an application. A deploy person can view the content before deploying it. The person can also return the content if found unfit to be hosted on the site. The returned content is sent back to the approver. The deployment of the content includes the content to be placed in specific area of the hosting environment. The hosting environment is divided into three categories. The Deploy content, the manager content, the protected content. These categories are subdivided into no of sections.

Administrator:

An administrator has all the privileges that of the guest as well as the normal registered user. Along with this common features an administrator has the administrator related features such as creating new users and granting roles to those newly created users. The roles granted by the administrator cannot be changes by the user. An administrator can create new user as a guest or as an user or an administrator. The access levels are as per the grants done by the administrator.

An administrator can also be part of a team and could lead a project team this is possible only if administrator when building a team includes himself in the team section. If included as a manager he is not a part of the team but supervisor of the team.

The register option on the homepage of the vb.net application is provided only to register a new user as a guest.