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Hostel Management System in PHP (PHP: Hypertext Preprocessor)

Hostel Management System in PHP (PHP: Hypertext Preprocessor)

Hostel Management System is a system for managing the various activities in the hostel. It is used for managing the hostel information. It manages the student information, room information, room allocation details, fee details, mess bill details and employee details of the hostel. It is also used to generate reports of student details, fee details and mess bill details of the student. It keeps track of the number of student in the room and availability of the room. It helps organization from the manual work from which it is very difficult to find the record of the students and the mess bills of the students.


The Hostel Management System is used to keep track of hostel information in the organization. It is used to improve clerical services for all the students of the hostel. The system will help to the users to check the mess bills of every student and the student’s hostel dues. The main feature of this project is easy to allocate hostel rooms for the student and also easy generation of mess bill with all accuracy.

Project category: Web application

Software Specifications:

Technology Implemented    : Apache Server

Language Used                   :  PHP (PHP: Hypertext Preprocessor) 5.3

Database                             :  MySQL Database 5.5

User Interface Design          :  HTML, AJAX

Web Browser                      :  Mozilla, Google Chrome, IE8

Software                               :    XAMPP

Modules of Hostel Management System in PHP (PHP: Hypertext Preprocessor):

  • User module: This helps the administrator and visitor login to the home page only if the username and password matches.
  • Change password module: Allows the user to change the password.
  • Student module: – This module used to store student records. It contains the following information: i.e. Students Profile details, Contact information, Educational details, etc. The Users can search the students from the database according to different criteria such as name, Course, Room number, etc.
  • Room allotment module: – This module will allocate a room to students according to the student’s education details, section or course. A room will allocated to a student and an ID will generate for it. Even it displays the details of the students staying in rooms. At last when student left the room its detail like Left date will also save.
  • Room fees module: – This module which displays room fee records. Student dues status and balance amount status can be accessed here. This module also used to renew students room rent every semester.
  • Mess module: – This module keeps track of all the transactions related to mess. The mess item expenditure for each student in the hostel is calculated for each month and the mess bill for each student calculated and displayed.
  • Visitor’s module: Allows adding the visitor’s details. Also able to view the visitor’s depending on various search criteria.
  • Report generation module: – Report generation is also provided to view summarized detail regarding hostel fees and mess bill. It includes Hostel fees, Mess Inventory reports. Students can check hostel fees and mess bill by entering their Unique Hostel ID.
  • Settings module: – Only Administrator can access this module. Administrator has a unique account with much special access permissions over normal users. This module allows administrator to add, edit or delete Warden and Employee records, Building and Block information, Room details, Course details, etc.

Download Hostel Management System in PHP (PHP: Hypertext Preprocessor)

Comments ( 59 )

  1. How to run this software at my laptop ??
    I am new in software engineering 🙁

  2. This software is looking awesome !! Because it has so many files in it. In my whole life i didn’t watch such a huge project !! It has so many files. But unfortunately i didn’t know that how to install it in my laptop!!
    *I have installed Xamp & Sql server in my laptop !! I also have dreamweaver in it. Can anyone there help me out ??

  3. Waooooo yupieee my final project has been done 🙂

    degree completed and going to married soon! thank you gentle man for helping

  4. please anyone send this project to my mail

  5. Good day, what else should i do to make the system work? I already extracted it and made a hostelmanagement database then I imported the database file on it. Now I can see lots of errors. Thanks in advance!

  6. how to run the project

  7. Mahendra Shilwant
    October 8, 2015 at 4:02 PM

    what is the username and password visitor login and employee login

  8. This ironed we already uploaded in the website. Kindly download it

  9. The project report and sourcecodefiles already uploaded this site

  10. Hope you got project report and satisfied with it.

    • please i need a source code without errors.
      i get this error :Warning: mysqli_num_rows() expects parameter 1 to be mysqli_result, boolean given in C:xampphtdocsamixmalHostel Management SystemGSHKinde
      please send to my mail

  11. please send me the link to download project on online hotel management system in java technology
    my id

  12. please i need a source code without errors.

    i get this error :Warning: mysqli_num_rows() expects parameter 1 to be mysqli_result, boolean given in C:xampphtdocsamixmalHostel Management SystemGSHKinde

    please send to my mail

  13. there is no project doc in this website please show link to download project documentation report

  14. please send me the project source code without errors asap

  15. please send me source code without errors. my email is

  16. any one can send abstract about hostel management please today is last date
    please send

  17. please send me abstract sir i am a bca student

  18. Hi
    have an issue with the enable-disable option for students records…
    any ideas?

  19. please ganyone give me report for hostel management system

  20. i have downloaded and extracted it.Now plz let me know how to make it work. Contact me at
    Plz reply asap.

  21. can you please mail the source code?

  22. Yeah..! Its really very helpful for me and all PHP students.Thanks for sharing this very informative article. Android Training

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