A Stationary Management System is a desktop application developed using VB.NET and SQL Server to manage inventory, orders, and supplies for office or school stationery items. This system helps organizations track their stationary stock levels, manage orders, and generate reports efficiently. The VB.NET and SQL Server combination provides a robust, Windows-native solution that can be deployed on a local network.
Key Features of Stationary Management System
1. User Management
- Role-based access control (Admin, Manager, Staff)
- User authentication and authorization
- Password management
2. Inventory Management
- Add/edit/delete stationary items (pens, papers, notebooks, etc.)
- Track item categories and suppliers
- Barcode/QR code support for items (optional)
- Stock level monitoring with alerts for low inventory
3. Order Processing
- Create and manage stationary orders
- Order approval workflow
- Order history tracking
- Return management for defective items
4. Supplier Management
- Maintain supplier database
- Track purchase orders
- Supplier performance evaluation
5. Reporting
- Stock level reports
- Order history reports
- Consumption analysis
- Financial reports (expenditure, savings)
Technical Implementation
Database (SQL Server)
- Tables: Users, Items, Categories, Suppliers, Orders, OrderDetails, Inventory, etc.
- Stored procedures for complex operations
- Relationships and constraints for data integrity
- Backup and recovery mechanisms
Frontend (VB.NET)
- Windows Forms application
- DataGridView controls for tabular data
- Crystal Reports or RDLC for reporting
- Input validation and error handling
- Modern UI with consistent design
Modules Breakdown
- Login Module
- Secure authentication
- Session management
- Admin Module
- User management
- System configuration
- Database maintenance
- Inventory Module
- Item entry and updates
- Stock adjustments
- Barcode generation
- Order Module
- New order creation
- Order approval process
- Order fulfillment tracking
- Reporting Module
- Custom report generation
- Export to PDF/Excel
- Print functionality
Benefits of the System
- Reduces stationary waste and over-ordering
- Improves accountability for stationary usage
- Streamlines the ordering process
- Provides data for better purchasing decisions
- Saves time compared to manual methods