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CFD and DFD of Email Management System

Here we shared CFD and DFD of Email Management System. A CFD (Control Flow Diagram) and DFD (Data Flow Diagram) are diagrams that are used to represent the flow of control and data in a system.

An Email Management System is a software that allows businesses and individuals to manage their email communication. The system typically includes the following features:

  1. Email server: This module allows the system to receive, send and store emails.
  2. User interface: This module allows users to access and manage their email communication through a web-based interface or a client software.
  3. Inbox management: This module allows users to organize their incoming emails by sorting, filtering and tagging them.
  4. Contact management: This module allows users to manage their contact list, including adding, editing and deleting contacts.
  5. Calendar and schedule management: This module allows users to schedule meetings and appointments, and receive reminders and notifications.
  6. Search and retrieval: This module allows users to search and retrieve specific emails based on certain criteria, such as sender, subject, or date.
  7. Security: This module ensures the secure handling of sensitive information such as email content and user login credentials.
  8. Reporting and analytics: This module allows users to generate various reports such as email statistics, user activity, and security logs.
  9. Mobile compatibility: This module allows users to access and manage their email communication from anywhere using their mobile device.
  10. Integration with other systems: This module allows users to integrate their email management system with other systems such as CRM, project management and accounting systems.

The Email Management System is designed to help businesses and individuals efficiently manage their email communication, automate tasks, and keep track of important data and information. It provides a central location for all email communication, enabling users to easily access, organize, and manage their emails, contacts, and calendar events.


A CFD of an Email Management System would show the flow of control between the different components of the system, such as the user interface, email server, and database. It would show how the user interacts with the system, how the system processes the user’s requests, and how it communicates with other components.

A DFD of an Email Management System would show the flow of data between the different components of the system. It would show how data is entered into the system, how it is processed, and how it is stored and retrieved. It would also show the different data stores, such as the email inbox, sent items, and trash folder, and how they are interconnected.

Both DFD and CFD diagrams would also show how the system handles errors, security and how it ensures the data and control flow integrity.

It is worth noting that creating a CFD and DFD diagrams require a good understanding of the system, process and data flow. It is usually done by the system analyst or designers during the system design phase before coding.


CFD and DFD of Email Management System

Context Flow Diagram:


Top Level DFD:


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